Oregon Revised Statutes
The records of the circuit courts include a register and jury register. The record of the Supreme Court and the Court of Appeals is a register. All references in this chapter to the clerk or court administrator relate to the office of the clerk or court administrator of the appropriate trial or appellate court. Minimum record retention schedules and stand…
Any of the records of the court required under ORS 7.010 may be consolidated, as the court may deem appropriate, so long as the essential elements of information and the inherent purpose of those records are maintained.
The register is a record wherein the clerk or court administrator shall enter, by its title, every action, suit or proceeding commenced in, or transferred or appealed to, the court, according to the date of its commencement, transfer or appeal. Thereafter, the clerk or court administrator shall note therein all the following: The date of any filing of any d…
The jury register is a record wherein the clerk or court administrator shall enter the names of the persons attending upon the court at a particular term as grand or trial jurors, the time of the attendance of each, and when discharged or excused, and the amount of fees and mileage earned by each.
The files of the court are all documents filed with or by the clerk of the court or court administrator, in any action, suit or proceeding therein, or before the judge.
Where the application of electronic data processing techniques is determined to be feasible and expedient in maintaining records of the courts of this state, the Chief Justice of the Supreme Court may authorize records to be kept by use of electronic data processing equipment. Court records maintained as provided by this section shall contain the information…
The records and files of the court shall be maintained by the clerk or court administrator of the respective trial or appellate court, and the clerk or court administrator is the custodian of and responsible for those records and files. Paper records and files may not be taken out of the office, and electronic records may not be removed from any file or elec…
The presiding judge for a judicial district may authorize destruction of any court record or document at any time after the expiration of the minimum retention period established by the State Court Administrator under ORS 8.125. Records and documents that may be destroyed under this section include registers, dockets, indexes, files, citations, notes, audio …
Pursuant to ORS 8.125 (11), the State Court Administrator may establish procedures that provide for the destruction of records, instruments, books, papers, transcripts and other documents filed in a state court after making a photographic film, microphotographic film, electronic image or other photographic or electronic copy of each document that is destroye…
Whenever requested, the clerk or court administrator shall furnish to any person a certified copy of any portion of the records or files in the custody of the clerk or court administrator. No person other than the clerk or court administrator or a representative designated by the clerk or court administrator is entitled to make such copy, or to have the use …
Notwithstanding any other provision of law, the State Court Administrator may authorize access to case calendars, case registers and other case information that is kept in electronic form and that is otherwise not open to public inspection, including information on cases under ORS chapters 419A, 419B, 419C, 426 and 427. Any person granted access to records u…
If the record of any judgment or other proceeding of any judicial court of this state, or any part of the record of any judicial proceeding, is lost or destroyed, any party or person interested may, on application, by petition in writing under oath to the court and on showing to its satisfaction that the record has been lost or destroyed without fault or neg…
If the loss or destruction of any record or part thereof as mentioned in ORS 7.140 has happened and the defect cannot be supplied as therein provided, any party or person interested may make a written application to the court, to which the record belonged, verified by affidavit showing its loss or destruction and that certified copies cannot be obtained by t…
In case of the destruction of the records or any part thereof of any court having probate jurisdiction, the judge of the court may proceed, upon the motion of the judge or upon application in writing of any party in interest, to restore the records, papers and proceedings of the court relating to the estate of a deceased person, including recorded wills and …
In case of the loss or destruction of the original record of any cause removed to the Supreme Court or to the Court of Appeals, a certified copy of the record of the cause remaining in the Supreme Court or the Court of Appeals may be filed in the court from which the cause was removed, on motion of any interested party or person. The copy filed shall have th…
RECORDS IN PROBATE AND JUVENILE PROCEEDINGS
Insofar as may be practicable and convenient the records and proceedings pertaining to probate and juvenile matters shall be kept separate from the other records and proceedings of the circuit courts.
For probate matters in state courts, the clerk or court administrator shall enter and record the proceedings in the register described in ORS 7.020. For probate matters in courts other than state courts, the clerk or court administrator shall enter and record the proceedings in the following records: A register, in which shall be entered a memorandum of al…
The State Court Administrator and the courts of this state shall encourage persons who make paper filings in the courts, including all pleadings, motions, copies and other documents, to use paper that has been printed on both sides of each sheet. The courts of this state may not decline to accept any paper filing because the filing is printed on both sides o…