Oregon Law
Law as of Jan 1, 2024
Chapter contents
192.001Policy concerning public records 192.005Definitions for ORS 192.005 to 192.170 192.010[Repealed by 1973 c.794 §34] 192.015Secretary of State as public records administrator 192.018Written policies on use, retention and ownership of public records; State Archivist approval 192.020[Repealed by 1973 c.794 §34] 192.030[Amended by 1961 c.160 §4; repealed by 1973 c.794 §34] 192.040Making, filing and recording records by photocopying 192.050Copying records; evidentiary effect 192.060Indexing and filing copied records 192.070Duplicate rolls of microfilm required; delivery to State Archivist 192.072State Archivist performing microfilm services for public body 192.074[1955 c.87 §2; repealed by 1961 c.172 §7] 192.076[1955 c.87 §3; repealed by 1961 c.172 §7] 192.080[Amended by 1961 c.160 §9; repealed by 1971 c.508 §4] 192.090[Repealed by 1961 c.160 §24] 192.100[Repealed by 1961 c.160 §24] 192.105State Archivist authorization for state officials to dispose of records; legislative records excepted; local government policy on disposing of public records; limitations; records officer; standards for State Records Center 192.108Retention schedules 192.110[Amended by 1961 c.160 §11; repealed by 1971 c.508 §4] 192.120[Repealed by 1971 c.508 §4] 192.130Disposition of valueless records in custody of State Archivist; notice prior to disposition 192.140[Amended by 1961 c.160 §13; repealed by 1977 c.146 §2] 192.150[Amended by 1961 c.160 §14; repealed by 1977 c.146 §2] 192.160[Amended by 1961 c.160 §15; repealed by 1977 c.146 §2] 192.170Disposition of materials without authorization 192.173Records and reports required by law to be in English; penalty 192.180Coordination of executive department response to public records request 192.183Compiling public records stored in electronic form; rules 192.190[1983 c.232 §1; repealed by 2015 c.277 §15] 192.191Department of Justice information sharing guide 192.210Definitions for ORS 192.210 and 192.220 192.220Standardized report forms; exemptions 192.230Definitions for ORS 192.235 to 192.245 192.235Policy for ORS 192.230 to 192.250 192.240Duties of state agency issuing report 192.243Availability of report on Internet; rules 192.245Form of report to legislature 192.250Director of Oregon Department of Administrative Services to report to legislature on ORS 192.230 to 192.250 192.270Definitions for ORS 192.270 and 192.275 192.275Notice when report required; content; effect 192.310[1971 c.743 §294; 2014 c.45 §32; renumbered 192.173 in 2017] 192.311Definitions for ORS 192.311 to 192.478 192.314Right to inspect public records; notice to public body attorney 192.318Functions of custodian of public records; rules 192.324Copies or inspection of public records; public body response; fees; procedure for records requests 192.329Public body’s response to public records request 192.335Immunity from liability for disclosure of public record; effect of disclosure on privilege 192.338Exempt and nonexempt public record to be separated 192.340Attorney General catalog of exemptions from disclosure 192.345Public records conditionally exempt from disclosure 192.355Public records exempt from disclosure 192.360Condensation of public record subject to disclosure; petition to review denial of right to inspect public record; adequacy of condensation 192.363Contents of certain requests for disclosure 192.365Disclosure of information pertaining to home care worker, personal support worker, operator of child care facility, exempt child care provider or operator of adult foster home 192.368Nondisclosure on request of home address, home telephone number and electronic mail address; rules of procedure; duration of effect of request; liability; when not applicable 192.371Nondisclosure of public employee identification badge or card 192.374Nondisclosure of concealed handgun license records or information; exceptions; limitations; rules 192.377Required redaction of certain personal information 192.380Immunity from liability for disclosure of certain personal information; recovery of costs 192.385Nondisclosure of certain public safety officer investigation records; exceptions 192.390Inspection of records more than 25 years old 192.395Health services costs 192.398Medical records; sealed records; records of individual in custody or under supervision; student records 192.401Records of health professional regulatory boards, Health Licensing Office 192.405[2011 c.485 §1; renumbered 192.385 in 2017] 192.407When petition for review of public records request allowed; order granting petition; penalty 192.410[1973 c.794 §2; 1989 c.377 §1; 1993 c.787 §4; 2001 c.237 §1; 2005 c.659 §4; 2017 c.456 §2; renumbered 192.311 in 2017] 192.411Petition to review denial of right to inspect state public record; appeal from decision of Attorney General denying inspection 192.415Procedure to review denial of right to inspect other public records; effect of disclosure 192.418Effect of failure of Attorney General, district attorney or elected official to take timely action on inspection petition 192.420[1973 c.794 §3; 1999 c.574 §1; 2003 c.403 §1; renumbered 192.314 in 2017] 192.422Petition form; procedure when petition received 192.423[2007 c.513 §2; renumbered 192.360 in 2017] 192.427Procedure to review denial by elected official of right to inspect public records 192.430[1973 c.794 §4; 1989 c.546 §1; renumbered 192.318 in 2017] 192.431Court authority in reviewing action denying right to inspect public records; docketing; costs and attorney fees 192.435[2015 c.26 §3; 2015 c.805 §2; renumbered 192.365 in 2017] 192.437[2015 c.805 §3; renumbered 192.363 in 2017] 192.440[1973 c.794 §5; 1979 c.548 §4; 1989 c.111 §12; 1989 c.377 §2; 1989 c.546 §2; 1999 c.824 §5; 2001 c.445 §168; 2005 c.272 §1; 2007 c.467 §1; 2017 c.456 §3; renumbered 192.324 in 2017] 192.445[1993 c.787 §5; 1995 c.742 §12; 2003 c.807 §1; renumbered 192.368 in 2017] 192.447[2003 c.282 §1; renumbered 192.371 in 2017] 192.448[2012 c.93 §2; 2012 c.93 §5; renumbered 192.374 in 2017] 192.450[1973 c.794 §6; 1975 c.308 §2; 1997 c.791 §8; 1999 c.751 §4; 2017 c.101 §4; subsections (1) to (3) renumbered 192.411 and subsections (4) to (7) renumbered 192.401 in 2017] 192.460[1973 c.794 §7; 2007 c.513 §4; renumbered 192.415 in 2017] 192.461Public Records Advocate 192.464Facilitated dispute resolution services of Public Records Advocate 192.465[1975 c.308 §5; renumbered 192.418 in 2017] 192.468Discretion of Public Records Advocate in dispute resolution services 192.470[1973 c.794 §10; renumbered 192.422 in 2017] 192.472Confidentiality of Public Records Advocate records 192.475Public records request training 192.476Estimate of expenses; rules 192.477Public Records Advocate Fund 192.478Exemption for Judicial Department 192.480[1973 c.794 §8; renumbered 192.427 in 2017] 192.481Public Records Advisory Council 192.483Duties of Public Records Advisory Council; rules 192.485Definitions for ORS 192.485 to 192.513 192.488Open government impact statement 192.490[1973 c.794 §9; 1975 c.308 §3; 1981 c.897 §40; renumbered 192.431 in 2017] 192.492Notification of change to public records laws 192.493[2003 c.803 §27; 2011 c.602 §33; 2015 c.792 §3; renumbered 192.395 in 2017] 192.495[1979 c.301 §2; renumbered 192.390 in 2017] 192.496[1979 c.301 §3; renumbered 192.398 in 2017] 192.497[2015 c.805 §4; renumbered 192.380 in 2017] 192.499Public records subcommittee 192.500[1973 c.794 §11; 1975 c.308 §1; 1975 c.582 §150; 1975 c.606 §41a; 1977 c.107 §1; 1977 c.587 §1; 1977 c.793 §5a; 1979 c.190 §400; 1981 c.107 §1; 1981 c.139 §8; 1981 c.187 §1; 1981 c.892 §92; 1981 c.905 §7; 1983 c.17 §29; 1983 c.198 §1; 1983 c.338 §902; 1983 c.617 §3; 1983 c.620 §12; 1983 c.703 §8; 1983 c.709 §42; 1983 c.717 §30; 1983 c.740 §46; 1983 c.830 §9; 1985 c.413 §1; 1985 c.602 §13; 1985 c.657 §1; 1985 c.762 §179a; 1985 c.813 §1; 1987 c.94 §100; 1987 c.109 §3; 1987 c.320 §145; 1987 c.373 §23; 1987 c.520 §12; 1987 c.610 §24; 1987 c.731 §2; 1987 c.839 §1; 1987 c.898 §26; repealed by 1987 c.764 §1 (192.501, 192.502 and 192.505 enacted in lieu of 192.500)] 192.501[1987 c.373 §§23c,23d; 1987 c.764 §2 (enacted in lieu of 192.500); 1989 c.70 §1; 1989 c.171 §26; 1989 c.967 §§11,13; 1989 c.1083 §10; 1991 c.636 §§1,2; 1991 c.678 §§1,2; 1993 c.616 §§4,5; 1993 c.787 §§1,2; 1995 c.604 §§2,3; 1999 c.155 §3; 1999 c.169 §§1,2; 1999 c.234 §§1,2; 1999 c.291 §§21,22; 1999 c.380 §§1,2; 1999 c.1093 §§3,4; 2001 c.104 §66; 2001 c.621 §85; 2001 c.915 §1; 2003 c.217 §1; 2003 c.380 §2; 2003 c.524 §1; 2003 c.604 §98; 2003 c.674 §26; 2003 c.803 §12; 2003 c.807 §§2,3; 2005 c.203 §§1,2; 2005 c.232 §§33,34; 2005 c.455 §1; 2007 c.608 §6; 2007 c.687 §1; 2008 c.48 §1; 2009 c.57 §2; 2009 c.135 §1; 2009 c.222 §2; 2009 c.769 §1; 2011 c.9 §14; 2011 c.285 §1; 2011 c.637 §68; 2013 c.325 §1; 2013 c.768 §107; 2014 c.37 §§1,2; 2014 c.64 §§1,2; 2015 c.14 §2; 2015 c.313 §§1,2; 2015 c.550 §§5,6; 2015 c.767 §§56,57; renumbered 192.345 in 2017] 192.502[1987 c.373 §23e; 1987 c.764 §3; 1987 c.898 §27 (enacted in lieu of 192.500); 1989 c.6 §17; 1989 c.925 §1; 1991 c.825 §7; 1993 c.694 §27; 1993 c.817 §1; 1995 c.79 §70; 1995 c.162 §62a; 1995 c.604 §1; 1997 c.44 §1; 1997 c.559 §1; 1997 c.825 §1; 1999 c.274 §17; 1999 c.291 §24; 1999 c.379 §1; 1999 c.666 §1; 1999 c.683 §3; 1999 c.811 §2; 1999 c.855 §4; 1999 c.955 §23; 1999 c.1059 §§12,16; 2001 c.377 §§17,18; 2001 c.915 §3; 2001 c.922 §§12,13; 2001 c.962 §§80,81; 2001 c.965 §§62,63; 2003 c.14 §§90,91; 2003 c.524 §§2,3; 2003 c.733 §§49,50; 2003 c.803 §§5,6; 2005 c.397 §1; 2005 c.561 §3; 2005 c.659 §1; 2007 c.152 §1; 2007 c.181 §1; 2007 c.513 §5; 2007 c.687 §7; 2009 c.57 §4; 2009 c.500 §1; 2009 c.541 §7; 2009 c.604 §22; 2010 c.76 §15; 2011 c.9 §16; 2011 c.424 §1; 2011 c.645 §6; 2012 c.45 §26; 2012 c.90 §§19,30; 2013 c.325 §3; 2013 c.550 §5; 2013 c.587 §1; 2013 c.732 §5; 2015 c.26 §1; 2015 c.313 §5; 2015 c.383 §1; 2015 c.481 §2; 2015 c.805 §1; 2017 c.340 §1; 2017 c.475 §1; renumbered 192.355 in 2017] 192.503[1993 c.224 §3; repealed by 1997 c.678 §15] 192.504[2015 c.26 §4; renumbered 192.377 in 2017] 192.505[1987 c.764 §4 (enacted in lieu of 192.500); renumbered 192.338 in 2017] 192.508Rules 192.511Oregon Sunshine Committee; membership; duties; rules 192.513Review of exemptions from disclosure by Oregon Sunshine Committee 192.515Definitions for ORS 192.515 and 192.517 192.517Access to records of individual with disability or individual with mental illness 192.518[2003 c.86 §1; renumbered 192.553 in 2011] 192.519[2003 c.86 §2; 2005 c.253 §1; 2009 c.442 §34; 2009 c.595 §166; 2009 c.833 §29; 2009 c.867 §39; 2011 c.703 §30; 2011 c.715 §17; renumbered 192.556 in 2011] 192.520[2003 c.86 §3; renumbered 192.558 in 2011] 192.521[2003 c.86 §4; 2007 c.812 §1; renumbered 192.563 in 2011] 192.522[2003 c.86 §5; renumbered 192.566 in 2011] 192.523[2003 c.86 §6; renumbered 192.568 in 2011] 192.524[2003 c.86 §7; renumbered 192.571 in 2011] 192.525[1977 c.812 §1; 1997 c.635 §1; 1999 c.537 §2; 2001 c.104 §67; repealed by 2003 c.86 §8] 192.526[2005 c.253 §3; renumbered 192.573 in 2011] 192.527[2007 c.798 §2; 2009 c.595 §167; repealed by 2010 c.16 §1] 192.528[2007 c.798 §3; repealed by 2010 c.16 §1] 192.529[2007 c.800 §5; renumbered 192.581 in 2011] 192.530[1977 c.812 §2; 1995 c.79 §71; repealed by 2003 c.86 §8] 192.531Definitions for ORS 192.531 to 192.549 192.533Legislative findings; purposes 192.535Informed consent for obtaining genetic information 192.537Individual’s rights in genetic information; retention of information; destruction of information 192.538Notice by health care provider regarding anonymous or coded research 192.539Disclosure of genetic information; exceptions 192.540Use of deceased individual’s DNA sample or genetic information for research 192.541Private right of action; remedies; affirmative defense; attorney fees 192.543Criminal penalty 192.545Enforcement; Attorney General or district attorney; intervention 192.547Oregon Health Authority rules; procedures 192.549Advisory Committee on Genetic Privacy and Research 192.550[1977 c.517 §1; 1985 c.762 §180; 1987 c.373 §24; 1987 c.414 §146; 1997 c.631 §422; 2003 c.803 §9; 2005 c.130 §1; renumbered 192.583 in 2011] 192.551Health care records at colleges, universities 192.553Policy for protected health information 192.555[1977 c.517 §§2,8(1); 1985 c.565 §24; 1987 c.373 §25; 1987 c.438 §4; 1993 c.131 §3; 1993 c.274 §1; 1993 c.695 §1; 1997 c.142 §1; 1999 c.80 §68; 1999 c.506 §5; 2009 c.541 §8; renumbered 192.586 in 2011] 192.556Definitions for ORS 192.553 to 192.581 192.557[1987 c.438 §2; 1999 c.80 §69; 2003 c.73 §59; renumbered 192.588 in 2011] 192.558Use or disclosure by health care provider or state health plan 192.559[1991 c.825 §2; 1993 c.274 §2; 2001 c.962 §82; renumbered 192.591 in 2011] 192.560[1977 c.517 §3; renumbered 192.593 in 2011] 192.561Disclosure by health care provider in coordinated care organization 192.563Health care provider and state health plan charges 192.565[1977 c.517 §4; 1999 c.80 §30; renumbered 192.596 in 2011] 192.566Authorization form 192.567Disclosure without authorization form 192.568Confidentiality; use and disclosure 192.570[1977 c.517 §5; renumbered 192.598 in 2011] 192.571No right of action 192.573Personal representative of deceased individual 192.575[1977 c.517 §6; 1993 c.131 §4; 1995 c.666 §28; renumbered 192.600 in 2011] 192.576Disclosure to individual appealing denial of Social Security benefits 192.577Disclosure of information concerning adult in custody of Department of Corrections 192.579Allowed disclosure for coordinating care 192.580[1977 c.517 §7; 1985 c.797 §4; 1987 c.482 §1; 2001 c.247 §1; 2003 c.14 §94; renumbered 192.602 in 2011] 192.581Allowed retention or disclosure of genetic information 192.582Confidentiality of bedbug infestation reports 192.583Definitions for ORS 192.583 to 192.607 192.585[1977 c.517 §8(2),(3); 2005 c.130 §2; renumbered 192.603 in 2011] 192.586Disclosure of financial records prohibited; exceptions 192.587[1993 c.131 §6; renumbered 192.605 in 2011] 192.588Disclosure to Department of Human Services or Oregon Health Authority; procedure; limitations 192.589Financial institution records of deceased individual; disclosure to Department of Human Services or Oregon Health Authority; procedure 192.590[1977 c.517 §9; 1981 c.897 §41; 1995 c.696 §18; renumbered 192.606 in 2011] 192.591Disclosure to state court; procedure; limitations 192.593Authorization by customer for disclosure 192.595[1977 c.517 §10; renumbered 192.607 in 2011] 192.596Disclosure under summons or subpoena; procedure 192.597Disclosure pursuant to abuse investigation; procedure; liability; affidavit 192.598Disclosure under search warrant 192.600Liability of financial institution for disclosure 192.602Time for compliance; reimbursement; exceptions 192.603Procedure for disclosure to law enforcement agency 192.605Charges for participation in attorney trust account overdraft notification program 192.606Civil liability for violation of ORS 192.583 to 192.607; attorney fees; status of evidence obtained in violation 192.607Severability 192.610Definitions for ORS 192.610 to 192.705 192.620Policy 192.630Meetings of governing body to be open to public; location of meetings; accommodation for person with disability; interpreters 192.640Public notice required; special notice for executive sessions or special or emergency meetings 192.650Recording or written minutes required; content; fees 192.660Executive sessions permitted on certain matters; procedures; news media representatives’ attendance; limits; advisory opinions 192.670Meetings by means of telephone or electronic communication 192.672State board or commission meetings through telephone or electronic means; compensation and reimbursement; recording and publishing 192.680Enforcement of ORS 192.610 to 192.705; effect of violation on validity of decision of governing body; liability of members 192.685Additional enforcement by Oregon Government Ethics Commission 192.690Exceptions to ORS 192.610 to 192.705 192.695Prima facie evidence of violation required of plaintiff 192.700Annual training requirements 192.705Filing written grievance; required response 192.710[1973 c.168 §1; 1979 c.262 §1; repealed by 2015 c.158 §30] 192.715Short title 192.720Definitions for ORS 192.715 to 192.760 192.725Electronic record as official record 192.730Authentication of electronic official record 192.735Evidentiary rules concerning authenticated electronic record 192.740Preservation and security of electronic official record 192.745Availability for public use 192.750Implementation; considerations 192.755Uniform construction 192.760Relationship of ORS 192.715 to 192.760 to federal law 192.800Definitions for ORS 192.800 to 192.810 192.805Reimbursement required prior to disclosure; charges 192.810Applicability of ORS 192.805 192.820Definitions for ORS 192.820 to 192.868 192.822Address Confidentiality Program; substitute addresses 192.825[1997 c.566 §1; 2001 c.535 §31; repealed by 2005 c.118 §1] 192.826Application for participation in program; certification of participation; authorization card; rules 192.828Prohibitions; civil penalty 192.830[1997 c.566 §2; 2001 c.535 §32; repealed by 2005 c.118 §1] 192.832Notice of change in name, address or telephone number 192.834Cancellation of certification 192.835[1997 c.566 §3; 1999 c.59 §48; 1999 c.718 §1; 2001 c.535 §33; repealed by 2005 c.118 §1] 192.836Use of substitute address; waiver of requirement 192.840[1997 c.566 §4; repealed by 2001 c.535 §36] 192.842Use of actual or substitute address in specified circumstances 192.844Prohibition on disclosure of actual address or telephone number by public body 192.845[1997 c.566 §5; 1999 c.718 §2; repealed by 2005 c.118 §1] 192.846Records of Department of Transportation; substitute address 192.848When Attorney General may disclose actual address or telephone number 192.850[1997 c.566 §6; 2001 c.535 §34; repealed by 2005 c.118 §1] 192.852Prohibition on obtaining actual address or telephone number; prohibition on disclosure by employee of public body 192.854Application assistants; application assistance not legal advice 192.855[1997 c.566 §7; repealed by 2001 c.535 §36] 192.856Additional response time for notice or other paper 192.858Disclosures to participants 192.860Rules 192.865Criminal penalty 192.868Grants, donations and gifts 192.990[1973 c.168 §2; 2011 c.597 §169; repealed by 2015 c.158 §30]

Chapter 192 — Records; Public Reports and Meetings

ORS 192.018 Written policies on use, retention and ownership of public records; State Archivist approval

(1)

Each state agency shall have a written policy that sets forth the agency’s use, retention and ownership of public records. The policy shall ensure that public records are being maintained and managed consistently within the agency from the time of creation of a public record to the time of final disposition of the public record.

(2)

Each state agency shall submit the written policy and any subsequent amendment of the policy to the State Archivist for approval before the policy takes effect or the

amendment to the policy takes effect.

Official sources · 2Tap to view provenance and version history

Online copy of the published ORS edition

Provenance

Version history

Prior statutory text is not available in the ingested published editions. Consult an earlier official ORS edition or the cited Oregon Laws chapter.